Strict rules for events are now being replaced by guidelines.
The guidelines are being updated regularly. Currently the government have advised that event organisers carry out a risk assessment for their event. You can download a copy of the Government’s risk assessment template here.
Track and Trace
Venues currently are no longer required to collect customer contact data or keep a record of staff and visitors. They are still encouraged to display the NHS QR code so that those that want to can still check in. They are also asked to collect and securely store the names and contact details of those that do want to check in and do not use the NHS App.
Covid Status Certificates
Currently there is no legal requirement for organisers to use the Covid Status certificate on the App. However, guidance says that the Government “will “work with organisations that operate large, crowded settings where people are likely to be in close proximity to others outside their household to encourage the use of the NHS Covid Pass”. The law has just changed for nightclubs. From the end of September a Covid Status Certificate will be required for entry. It has also recently been announced that Covid Status Certificates will be required for large gatherings. We are just waiting to hear what numbers this is applicable to.
Face coverings are no longer required by law, but the government expects and recommends that people should continue to wear them in crowded and enclosed settings.
Social distancing rules have stopped, but again the guidelines state that organisers and venues should consider floor markings and crowd management methods to prevent overcrowding and bottlenecks.
A few venues have already stated that they expect guests to wear masks in public spaces and that they have kept one way systems and hand sanitising stations in place. Please do be aware now that the legal requirement for social distancing has been removed many venues will not let you have a room that holds 100 for 50 people, without asking for a room hire supplement.
Communication is the Key
Organisers know their own delegates. If your audience is more likely to attend with some preventative measures in place then use them. If you will get more people to attend by having no masks or vaccination checks then currently this is also OK (you should check with the venue’s guidelines too). You should set your own requirements and delegate obligations, and these should be made clear in all event communications. This way individuals can make informed choices.
We will of course keep you up to date and as soon as we hear anything significant, we will update our social media.